COVID-19: Operations, HR, and Communications Resources

Business as usual is no longer as usual. The following resources may help you manage staff, volunteers, and communications as you maneuver your way through the pandemic.

Guidance on Preparing Workplaces for COVID-19

July 1, 2020: The State of Utah has issued a manual for employers on what to do if an employee is exposed to COVID-19. COVID-19 Business Manual

The Occupational Safety and Health Administration (OSHA) developed this COVID-19 planning guidance based on traditional infection prevention and industrial hygiene practices. It focuses on the need for employers to implement engineering, administrative, and work practice controls and personal protective equipment (PPE), as well as considerations for doing so. pdfGuidance on Preparing Workplaces for COVID-19

Recommendations to Protect High-Risk Individuals from COVID-19 in the Workplace

pdfProtecting High-Risk Individuals - Recommendations for the Workplace

May 1, 2020: Governor Herbert reduced the risk level for COVID-10 from the high-risk (red) phase to the moderate-risk (orange) phase of the Utah Leads Together 2.0 plan on Tuesday, April 28, 2020. With the lowering of the level of risk assessment, more employees will be returning to the workplace. Although high-risk individuals have been asked not to alter their current level of caution, many people at higher risk for COVID-19 complications may be returning to work as more businesses open. 

The state of Utah has developed workplace recommendations, including a hierarchy of controls, designed to protect high-risk individuals. These recommendations also include general recommendations for all workplaces.

Recommendations containing information on steps to reduce the risk of infection for high-risk employees can be found at coronavirus.utah.gov or at labor commission.utah.gov.

In addition, a checklist has been developed to assist employers in developing workplace safety precautions to protect high-risk employees. Utah Occupational Safety and Health Division (UOSH) personnel will be available to answer questions and provide guidance in implementing these precautions.

Information and assistance regarding these issues is available by visiting the Utah Labor Commission website, laborcommission.utah.gov, and by contacting the UOSH Consultation at (801) 530-6855.

Beehive Insurance Offers UNA Members Free Access to HR and Legal Support (for a limited time)

Beehive

Beehive Insurance can help organizations weather the physical, emotional, and financial storms created by the pandemic. Committed to their mission of “Building a Better Community," Beehive Insurance has seen a growing need for business and organizations' leaders to access reliable information, tools, and resources with the latest guidance to successfully navigate the rapidly changing financial, HR, and legal requirements.

To help, Beehive Insurance has decided to provide interested UNA Nonprofit Members FREE access to their HR and Legal support through two specific Beehive Insurance resources—normally reserved for their active insurance clients. 

Beehive Online HR Library

This Online tool provides the latest HR News, comprehensive content for all aspect of managing Human Capital, including handbooks, performance management, Healthcare Reform, and hundreds of downloadable handbooks, forms, policies, and checklists.

HivePlus

HivePlus provides free and unlimited personal consultations (phone, email, or live chat) with their team of HR professionals (7:00 am to 5:00 pm, M-F)

  • HivePlus also provides three (3) legal consults through their contracted Attorney pool for free.
  • Beehive Insurance has access to attorneys from local and National firms (Durham Jones & Pinegar, Jackson Lewis, and Littler Mendelson)
  • Attorneys are assigned based on the legal question (Employment law, Contract, Corporate, Immigration, etc.), plus the State where the question is based (Utah, California, etc).

To access these tools, log into your account here. Need assistance logging in? Please email Brandy Strand.

Employers Council Coronavirus Resources (including returning to work information)

Employers Council has developed this page to help provide useful information for employers struggling to effectively operate during the COVID-19 crisis.

Labor Advice on Paid Leave

The Labor Department’s Wage and Hour Division (WHD) posted a temporary rule, effective April 1, 2020. One detail is that the Department announced it will treat government orders for all or most residents to shelter in place or stay at home as triggers for paid sick or family leave. Other notable adjustments occur in two of the definitions. The temporary rules expand the definition of ‘son or daughter” beyond what’s written in the Families First Act to include children age 18 and older who are unable to care for themselves due to physical or mental disability. The temporary rules also take a flexible approach to “telework.” Ordinarily, the Department is strict about assuming employees working remotely work consistently for eight hours at a time. For the duration of this crisis, the temporary regulations assume parents working from home and caring for children will be clocking in and out throughout the day. Much of the rest of the 124 pages of regulations focus on how to calculate hours worked.


Staff and Human Resources

Crisis Communication

Volunteer Management

Replay Families First Coronavirus Response Act (FFRCA) Webinar and Other Resources

Replay the April 3, 2020  FFCRA & CARES Act webinar conducted by HRServices and Beehive Insurance or review the slide deck (below) to learn more about this legislation.

Additional Resources:

Slide Deck: Families First Coronavirus Response Act, CARES Act and Navigating COVID-19