Receptionist Visual Art Institute

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Description

Compensation Type: Hourly wages
Job Type:
Part Time

Pay Range: 16.50-18.50
Organization's Mission: Visual Art Institute (VAI) has a 45-year legacy of delivering world-class, visual art programming across the Wasatch Front. Our mission is to foster and nurture creative, artistic development and personal growth through high quality art instruction for all ages, abilities, and backgrounds.
Organization's Race, Equity, Diversity, & Inclusion Statement and Work: Visual Art Institute is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, military discharge status, marital status, parental status, or source of income.
Position Summary: Visual Art Institute Receptionist can masterfully multi-task with excellent communication skills and an upbeat attitude. Should exhibit the skill set to assist leadership by handling office tasks, providing polite and professional assistance via phone, mail, and email while being a helpful and positive presence in the workplace. They are the first point of contact with visitors, providing general support, information, and direction. The Receptionist is responsible to organize the general reception area ensuring that it is clean, safe, and visually appealing to those coming into the space. They are an administrative assistant to the Executive Team. Receptionist ensures office equipment is maintained and in good working order. Work closely with the Executive Director and Art Director. They should anticipate the needs of others to ensure their seamless and positive experience.
Primary Responsibilities: Responsibilities:
• Greet and assist visitors, logs VAI flex pass members, routes and logs incoming telephone calls.
• Assists students / parents trouble shoot enrollment difficulties using registration platform.
• Monitors, responds to, and distributes general mailbox emails.
• Manages incoming and distributes postal mail.
• Oversee office appearance - stocking supplies, light cleaning, keeping things orderly and presentable, etc.
• Design, implement, and oversee adherence to office policies and procedures
• Monitor office supplies inventory.
• Perform clerical and administrative responsibilities
• Maintain a safe and secure working environment.
• Provide general administrative and clerical support to executive team.
• Provide real-time scheduling support for executive team by booking appointments and preventing conflicts.
• Communicate and implement administrative priorities of executive team
• Screening telephone calls and routing callers to the appropriate party
• Manage volunteer relationships, activities, and track volunteer hours
• Maintain and manage the inventory of all non-technical assets.
• Monitors and disseminates correspondence received via email or postal service
• Assist Marketing/Communications in designing and posting on social media platforms (Instagram, Facebook, and LinkedIn) 3-5 days a week partnering with other staff for content and approval as needed.
• Manage swag inventory (t-shirts, mugs, pens, etc.)
• Maintain electronic filing system and documentation as needed
• Coordinate and communicate staff activities to ensure maximum efficiency
• Assist in the orientation and training of new art faculty / staff members.
• Complete special projects as needed and other duties assigned.
Desired Qualifications: • Minimum of one-year of higher education towards a degree in a related field.
• Prior administrative or reception experience preferred.
• Must have excellent interpersonal, written, and oral communication skills.
• Attention to detail.
• Collaborative teamwork: the ability to inspire and motivate people to be effective in their roles.
• Emotional intelligence: compassionate and energized by face-to-face contact with others.
• Excellent communication skills.
• Strong work ethic.
• Demonstrated ability to manage and complete multiple tasks in a busy environment.
• Ability to work with minimal supervision, self-starter and independently motivated.
• Attention to detail and ability to organize data, schedules, tasks, and projects.
• Proficient in MS Word, Excel, Google Workspace.
• CRM knowledge/experience preferred.
Benefits / Why Work With Us: As non-profit professionals, our team brings our individual talents to the workplace daily. We exercise influence, get things done, and move our sector forward. Our professional toolkits are full of the latest and greatest in new ideas and strategies – we are brokers, leaders, educators, artists, and individual producers. Underneath these worthwhile endeavors are our core values that fuel the process. These values are the foundational principles that shape our motives and impact our decisions. The programs, products, and services we deliver will change from time to time, but our core values remain steadfast and permeate every facet from strategy, to people, to progress: creativity, impact, community, integrity, and accountability.
How to Apply: To apply, please submit the following materials via email: info@visualartinstitute.org
Resume and a cover letter introducing yourself, stating how your work experience qualifies you for this position, how this opportunity supports your career goals, and specifying experience you have had in a role that cultivates a positive and collaborative workplace culture. Also include the names and contact information for three professional references.
Closing Date: Open until filled.
Location: South Salt Lake

Information

Job Post Link: Visit additional job posting information.
Organization Website: Visit website
Contact: Hana Janatova
Email: info@visualartinstitute.org
Phone: 801-474-3796
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