Job Summary: Posted: 8/3/2020
Position: Grant Accounting Coordinator
Full Time Equivalency: 1.0
Hours/Week: 40
Compensation range: $28-$29/hr
Reports to: CFO

Organization Overview

Since 1906 YWCA Utah has been a voice for women, a force for change, and a place for hope. Our enduring belief is that better lives for women – all women – will lead to stronger families and communities. YWCA is Utah’s most comprehensive provider of family violence services; our programs include walk-in services and a crisis line, emergency shelter, transitional housing, children’s programs, and a vast array of supportive services. In addition to our work in the area of family violence, the YWCA also reaches out broadly into the community with offerings for every woman, including a nationally accredited child care and early education center, leadership opportunities for women at all life stages, and opportunities to participate more fully in civic life. YWCA Utah is dedicated to eliminating racism, empowering women, and promoting peace, justice, freedom and dignity for all.

Position Summary

The job of Grant Accounting Coordinator was established for the purposes of coordinating and overseeing the grant application and grant management process that includes the pre-award planning, organization, and budget development for grant applications. Collaboration with existing YWCA program, development and accounting staff and outside community organizations as needed.

A thorough understanding of general ledger accounting practices, cost analysis and accounting principles, as well as demonstrated analytical, problem solving, project management, and effective communication skills are required. Relevant work experience in government grant management.
Primary Responsibilities: Essential Job functions

Develops grant application budgets and prepares other financial documentation for government, corporate and foundation funding requests and reports.
Create program budgets for grants that will assist in meeting the organization’s existing needs as well as work with senior leadership to think creatively about budgets with our strategic goals in mind.
Work with YWCA development staff and the grant writer to ensure that all budgets, budget narratives, and compliance application materials are completed before the deadline.
Analyze and monitor grant budgets and expenditures for compliance with grant contracts and for compliance with YWCA Federal Grants Management Policies and YWCA Financial Policies and Procedures.
Participates in meetings, workshops and seminars for the purpose of conveying and/or gathering information required to perform grant financial functions; ensures new grant contracts are reviewed by program and finance staff, signed, and submitted with other required documentation to the granting agency.
Monitors and coordinates the administration of post-award grants to ensure that budgeting and administrative policies, procedures, and agency requirements are being followed; manages administrative problems and budget changes occurring during the awarded granting period.
Monitoring budget expenditures throughout the life of the grant and keep program and finance staff informed of grant spending and the need for possible adjustments.
Make regular, effective communication with program staff a top priority: keep them well and accurately informed about their grant funding goals and objectives, reporting needs, and compliance. Provides guidance to program leadership and staff on the application of grant funding policies, regulations, and procedures.
Interacts with Program and Data Compliance Manager as needed to ensure that grants are in compliance with regulatory, funding agency, and organization policy requirements, and that grant program and financial reporting deadlines are met.
Serves as a liaison between granting agencies, sub-recipients, and partner agencies in the budgeting and preparation of grant proposals; compiles and prepares comprehensive budget justifications for grant adjustments.
Maintain and/or assist as appropriate in the design, formatting and preparation of grant documentation. Maintain records of all grant bills and assist in the preparation of appropriate invoices for grant reimbursement.
Assist in preparation for site visits and audits by grantor, including ensuring that personnel files are up-to-date, obtaining copies of supporting documentation for grant reimbursements and program data as requested from grant funders.
Develops and maintains a library of reference documentation, including such information as funding agency requirements and forms, staff profiles and curriculum vitae, and other pertinent material.
Assist the Development department as needed to develop forms, processes, procedures and policies for the purpose of implementing a consistent grant application methodology.
Performs miscellaneous job-related duties in finance or other program areas as assigned.
Desired Qualifications: Competencies & Essential Skills:

Problem Solving/Analytical Thinker: Ability to solve and analyze problems effectively and efficiently.
Communication/Interpersonal Skills: Ability to provide exceptional customer service to supporters, partners, board members and co-workers. Exceptional communication skills and ability to respond to difficult situations.
Time Management: Ability to multitask and work efficiently within close time constraints. Ability to work under pressure and in a stressful environment.
Business Knowledge: Ability to master the components of a multi-disciplinary and multi-programmatic organization and partner organizations. Knowledge and understanding of Anti-racism, gender equity and violence against women.
Organization: Strong organizational skills and ability to prioritize efficiently and meet deadlines.
Judgement and Decision Making: Ability to exercise initiative, sound judgement and problem solving techniques in the decision-making process.
Technology/Tools: Ability to use various computer systems and applications including proficiency in online and electronic communication strategies.
Commitment to mission: Demonstrates commitment to YWCA Utah’s mission and philosophy. Actively engages in YWCA Utah’s anti-racism work.
Compliance: Adhere to YWCA Utah’s policies and is committed to act legally and ethically within the scope of the work.
Ideal candidates will have the following:

Knowledge and experience in administrative and/or non-profit operations, programs, policies and protocols.
Familiarity with basic budgeting and bookkeeping.
Welcoming & inclusive personality
General knowledge of direct victim services, violence against women and sexual violence issues; gender and race equity, from a feminist perspective.
Understanding of equity, anti-oppression and trauma-informed philosophies.

Bachelor's Degree in Accounting
At least 4 years of experience directly related to the duties and responsibilities specified, with accounting experience and government grant management and reporting required.
An understanding of and agreement with YWCA Utah’s mission, values and philosophy regarding the elimination of racism, empowerment of women and commitment to anti-oppression work and social justice.
Understanding and commitment to issues of cultural diversity and anti-racism.
Ability to work scheduled hours on a regular basis, some weekends and evenings required.
Proficiency with general office duties, computer systems and technology.
Excellent writing, interpersonal communication, and public speaking skills.
Demonstrated ability to work independently, manage time, evaluate progress, and adjust activities to complete projects within established timeframe.
Demonstrated experience functioning within multidisciplinary settings.
Skilled in establishing effective working relationships.
Ability to collaborate and invite collaboration.
Able to demonstrate skills in effective communication, conflict resolution and problem-solving.
Physical/Sensory Demands

Work is generally performed in a safe and comfortable office environment. While performing the duties of this job, the employee is regularly required to: sit for long periods of time; use computer to enter data; use telephone to converse with customers and employees; walk and stand for long periods of time; perform repetitive wrist, hand and/or finger movement. Travel to attend conferences, training, outreach and other events occurs routinely.

Equal Opportunity Employer

YWCA Utah is an Equal Opportunity Employer (EOE). If you need assistance or an accommodation during the application process due to disability, it is available upon request. No applicant will be penalized as a result of such a request.

How to apply: Indeed

Closes: TBD

Timeline: TBD
Benefits / Why Work for Us: Healthcare, Dental, Retirement, PTO
How to Apply:
Compensation Type: Hourly wages
Hourly Wage Minimum: $28/hour
Hourly Wage Maximum: $29/hour
Salary Minimum: This is an hourly wage position.
Salary Maximum: This is an hourly wage position.
Closing Date: TBD
Status: Full Time
Location: Salt Lake City


Job Post Link: Visit additional job posting information.
Organization Website: Visit website
Contact Name: Maggie Utgoff