Description

Compensation Type: Hourly wages
Job Type:
Full Time

Pay Range: $14 + DOE
Organization's Mission: Create Champions for Wildlife
Organization's Race, Equity, Diversity, & Inclusion Statement and Work: Utah’s Hogle Zoo is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Position Summary: POSITION SUMMARY

The Office Coordinator is responsible for all administrative support and clerical duties for Facilities and Capital Projects.

Utah’s Hogle Zoo’s Mission: Create Champions for Wildlife.

Utah’s Hogle Zoo has been a loved and trusted part of the community for 90 years. Besides providing a great experience for our guests, we aim to create Champions for Wildlife. Regardless of the job or position you have at the zoo, you will be a Champion for Wildlife. If you believe in hard work, have a great attitude, are passionate about what you do, and love working with people, then we look forward to talking with you!

REPORTING RELATIONSHIP

Reports directly to the Director of Facilities.
Primary Responsibilities: ESSENTIAL DUTIES AND RESPONSIBILITIES

Process accounts payable including tracking expenditures for capital projects, processing billings from vendors, and coordinating purchase orders for individual projects.
Assist with past Capital Projects in digitizing past projects.
Seek to continuously improve processes and keep up to date with new technology by bringing possible solutions forward.
Organize and manage the office functions of the Facilities Department including filing, computer input, expediting invoice processing by interfacing with the Zoo’s accounting department.
Set up and maintain effective filing system for packing slips, invoices and work orders
Maintain computerized work order and inventory system.
Work with the Director to identify and respond to any financial or budgeting related issues.
Assist with budgetary requests, analysis in preparing various monthly reporting
Provide facility specific assistance to the project management team as needed or requested.
Provide support for meetings and conference room reservations, as needed and directed
Maintain monthly trainings and record keeping.
Resolve all issues related to purchase orders and invoices.
Tracking of projects and Work Orders through online software.
Assist with tracking Preventative Maintenance schedules for Zoo vehicles and equipment.
Maintaining SDS sheets for a facilities related items.
Other duties as assigned.
Desired Qualifications: REQUIRED EXPERIENCE

Education and Experience

Associates or bachelor’s degree or equivalent experience supervision. Relevant experience will be considered in lieu of a degree. A minimum of two year’s industry experience.

Knowledge, Skills, and Abilities

This list contains knowledge, skills, and abilities that are typically associated with the job. It is not all-inclusive:

Required technical skills:

Computer operations and technical software applications.
Microsoft Office Suite (including Forms and Teams), with strong Word and Excel skills.
Database management.
Required mathematical skills:

Accounting, budgeting, and bookkeeping.
Mathematical concepts and logic.
Performs basic mathematical formulas and calculations.
Required communications skills:

Excellent verbal and written communication skills.
Exceptional interpersonal communication skills.
Required abilities:

Strong organizational skills and attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
Follow written and verbal instructions.
Apply critical thinking techniques.
Analyze and solve problems.
Prioritize work.
Ability to stay focused despite interruptions.
Perform within deadlines.
Work well in a team environment as well as independently.
Ability to work independently with little supervision and as an effective team player.
Highly ethical and able to maintain confidential information.
Possess a positive, professional, winning attitude.
Memory for details.
Have flexible work hours.
Utah’s Hogle Zoo is a drug-free workplace. All employees are subject to random drug testing.

Utah’s Hogle Zoo is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

A valid driver’s license is required.

Work Environment

The incumbent performs in a typical office setting with appropriate climate controls. Tasks require a variety of physical activities which do not generally involve muscular strain, but do require activities related to walking, standing, bending, stooping, sitting, reaching, talking, hearing and seeing. Common eye, hand, finger dexterity required to perform essential functions. Requires lifting of up to 30 lbs.
Benefits / Why Work With Us: Benefits and Perks

10% contribution on top of base salary to the Utah Retirement System.

In-house food and retail discounts.

Employee Assistance Program and Wellness Program.

Dental, medical, vision, life and, other supplemental insurance packages.

Generous time off that includes nine paid holidays, 13 days paid vacation days, and separate sick day accruals.

Family Zoo pass.

Tickets at Work – discounted tickets to travel and entertainment around the country.
How to Apply: https://workforcenow.adp.com/theme/admin.html#/Process_ttd_ProcessTabTalentCategoryRecruitment/ProcessTabTalentCategoryRecruitment
Closing Date: 03/10/2022
Location: Salt Lake City, UT

Information

Job Post Link: Visit additional job posting information.
Organization Website: Visit website
Contact: Debbie Elcock
Email: delcock@hoglezoo.org
Phone: 801-584-4510